Milanyuzu Japan Co., Ltd. is committed to properly handling personal information and specified personal information of customers, partners, employees, and other related parties based on the following principles:
We comply with the "My Number Act," the "Act on the Protection of Personal Information," related laws, guidelines such as the "Guidelines for Proper Handling of Specified Personal Information (Business Operator Edition)," and our internal regulations to ensure proper handling of personal information and specified personal information.
When obtaining personal information directly from customers, partners, employees, etc., we clearly state the purpose of use. In other cases, we notify or disclose the purpose of use. Except with prior consent from the customers, partners, or employees, or when permitted by law, we do not use personal information beyond the scope necessary to achieve the stated purposes.
To prevent leakage, loss, or damage of personal information, we take necessary measures to properly manage personal information of customers, partners, employees, and others. We supervise employees appropriately to ensure proper handling of personal information and also supervise entrusted third parties to ensure they manage personal information adequately.
Unless prior consent is obtained from customers, partners, or employees (including cases where personal information is entrusted to third parties within the scope of use) or allowed by law, we do not provide personal information to any third party.
If customers, partners, or employees request notification of purpose of use, disclosure, correction, suspension of use, or other related actions concerning their personal information, we will respond appropriately under the law after verifying the identity of the requester.
Except as permitted by law, we do not provide specified personal information of partners or employees to any third party.
Handling of Specified Personal Information within Necessary Business Scope
For the following necessary business operations, we strictly handle specified personal information of our partners in accordance with the Japanese "My Number Act" and related laws:
Preparation of payment slips for remuneration and fees
Preparation of payment slips for dividends, profit distributions, and fund interest
Withholding tax related operations
Preparation and submission of declarations related to dependent deductions, insurance premium deductions, and special spousal deductions for employment income earners
Preparation and submission of wage payment reports
Preparation and submission of change notifications related to special withholding employees
Preparation and submission of applications for switching the special withholding system
Preparation and submission of detailed statements for pension recipients
Preparation and submission of retirement income-related declaration documents
Preparation and handling of declarations, reports, and applications related to housing savings for asset formation and annuity savings for asset formation
Various declaration tasks related to health insurance, welfare pension insurance, and corporate pension plans
Declaration and registration tasks related to the National Pension Third-Category Insured Person
Procedures for application and receipt of health insurance, welfare pension insurance, and corporate pension plans
Declaration and registration tasks related to employment insurance and workers' accident compensation insurance
Procedures for application, reimbursement, and receipt of employment insurance and workers' accident compensation insurance
Unless specially permitted by laws and regulations, we will never provide specified personal information of customers, partners, or employees to any third party.
We implement necessary and appropriate security management measures to prevent leakage, loss, or damage of personal information and specified personal information. We also supervise employees and entrusted parties (including subcontractors) who handle personal information. Furthermore, we have established the "Personal Information and Specified Personal Information Security Management Regulations.
We designate a person responsible for handling personal information and specified personal information and strive for continuous improvement to maintain a thorough security management system.